The Business Master (3rd Edition)

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Text File | 1992-01-02 | 14.3 KB | 360 lines

Help Screen for Labels Menu: Overview: Each label contains this information: First name, Last Name Company name [if different from first/last name] Address 1 Address 2 City, State Zip code [Country, if foreign] Observe that if you have left both the first and last name fields blank in ì your main record in the client file, the label will skip line 2. If the ì company name is the same as the first and last name (but separated by a ì comma), the program will ignore company name also, For example. If you ì have this record: First Name: John Last name: Doe Company Name: John Doe <=== must have 1 space between the two words Note that if you leave the company name blank but enter a first and last ì name, the program will CREATE a company name consisting of 'first ì name'+space+'last name'. The program will skip company name once it identifies that the company name ì is the same as the first plus the second name. Each label contains 35 characters at 10 CPI, even though the label may ì attempt to print out up to 42 characters. If your labels spill over beyond ì 35 characters, put your printer into the compressed mode (12 CPI). At 12 ì CPI, the printer can fit up to 42 characters onto the label. Note for addresses outside of the United States: The program can also manage foreign addresses. To see how to do this, go ì to Appendix 'E' in the tutorial: Procedures for Foreign records and labels....................Appendix E with special programming for addresses in: Canada, Australia, Israel and Great Britain! Similar Help is available to you in the Other Options Menu, option 1: 1) Update or add to the State file. ============== | OPTION 1: | ============== Option 1 prints out the label for the last record that you examined with ì the Get option, Client File. Also, when you are entered records into this ì file with the Add option, option 1 on this menu will print out the label ìèfor the last record added. ============== | OPTION 2: | ============== Option 2 generates labels for all records in the Client file. Of course if ì you have already gone to the Main Program Menu and selected a category of ì interest that selects out some records, only those records in your selected ì category will be printed out. See the Help screen, Main Program Menu, ì Option 8, for a further explanation of how you can "layer-in" data. That ì feature affects which labels are printed out, if you elect to "layer" or ì segregate your data. ============== | OPTION 3: | ============== Option 3 works with option 4, but is independent of either option 1 or 2. ì In brief, option 3 will print out only those labels from your Client file ì that have been added since was option 3 was invoked the last time. In a ì sense, option 3 is "posting" those records for which it generates labels. ì Then, when you wish to print more labels, option 3 checks to see which are ì "unposted" and then prints out only those labels. For example, lets say you have 300 records in your Client file. If you ì select option 2 to print out your labels, you will print out 300 labels. ì If you add another 30 records in the next two week period and attempt to ì print them out again using option 2, the computer will then generate 330 ì labels. If instead of using option 2 the first time to print out the labels, you ì had used option 3, you would have generated 300 labels. After adding 30 ì more records, though, if you had selected option 3 again, you would have ì had just 30 labels print out--just those that had been added to the Client ì file since option 3 was selected last. ============== | OPTION 4: | ============== Optioε ┤ reset≤ al∞ record≤ froφ ß "posteΣ ó t∩ aε "unpostedó state«á Thi≤ ì ha≤ thσ effec⌠ oµ reversinτ al∞ thosσ entrie≤ madσ b∙ optioε 3« Wheε yo⌡ invokσ optioε 4¼ yo⌡ wil∞ seσ thσ followinτ typσ oµ information: =========================================================== THIS WILL REVERT ALL RECORDS BACK TO THE UNPOSTED STATE. èTHE CURRENT STATUS OF THE RECORDS IN THIS FILE IS : TOTAL NUMBER OF RECORDS IN THE PERSON FILE : 11 records TOTAL NUMBER OF POSTED RECORDS : 1 record IF YOU WISH TO ABORT THIS RESETTING PROCESS, THEN ENTER A "R". ============================================================= This screen will show you the total number of unposted records in the ì Client file and those that are posted (already have had a label printed out ì using option 3). Also, at the end of that menu, you have a choice to abort ì the RESETTING process by entering an "R". ============== | OPTION 5: | ============== 8) Insert phone number into label [default =OFF] [now off] This option will insert the phone number in the line for the second address. ============== | OPTION 6: | ============== Activate 'Zip+4' feature in zip code. If you elect to use the additional ì four digits in your zip codes, then select this feature [On]. This will ì print out the additional four digits in the labels; otherwise, they are ì omitted. ============== | OPTION 7: | ============== Send labels to printer or text file ['VIEW.TXT'] This option is useful when you wish to bring name and address information into ì a word processor, such as WORDSTAR[TM]. By selectively outputting these ì labels to an external text file, you can import 'VIEW.TXT' into your word ì processor, and then manipulate that address information inside your word ì processor document. When used with option 1: Iεá ß harΣ drivσ system¼á ever∙ timσ yo⌡ writσ onσ labe∞ t∩ VIEW.TXT¼ ì thσá prograφá wil∞á accumulatσ thosσ label≤ unti∞á yo⌡á exi⌠á thσá program« ìèThen¼á wheε yo⌡ re-ente≥ thσ program¼ thi≤ accumulatinτ proces≤ wil∞ star⌠ ì ove≥ again. Iεá ß flopp∙ baseΣ system¼á ever∙ timσ yo⌡ elec⌠ t∩ writσ onσ labe∞ t∩ thσ ì tex⌠á filσ VIEW.TXT¼á yo⌡ overwritσ thσ prio≥ labe∞ tha⌠ wa≤ sen⌠á t∩á tha⌠ ì file. When used with all other options: Whenever you invoke a label option other than number 1 and elect to send ì those labels to a text file, the program will automatically overwrite the ì prior VIEW.TXT. ============== | OPTION 8: | ============== Select size of Label: Observσ tha⌠ label≤ ▒ througΦ ┤ anΣ 1░ wil∞ prin⌠ ou⌠ 4▓ character≤ ì across¼ whilσ label≤ ╡ througΦ ╣ arσ restricteΣ t∩ 3╡ character≤ pe≥ label. Labe∞ 1▒ i≤ thσ samσ a≤ labe∞ 1¼ excep⌠ tha⌠ thσ Compan∙ linσ i≤ reverseΣ ì witΦ Address1¼ thσ firs⌠ linσ oµ thσ addres≤ label« Thσ inten⌠ oµ thi≤ ì labe∞ i≤ t∩ providσ yo⌡ ß wa∙ t∩ placσ ß titlσ abovσ thσ compan∙ line« Iµ ì yo⌡ placσ thσ titlσ iε Address▒ anΣ theε placσ thσ entirσ addres≤ iε ì Address2¼ theε thi≤ labe∞ wil∞ prin⌠ correctly« Notσ tha⌠ iµ yo⌡ usσ thi≤ ì label¼ yo⌡ havσ t∩ se⌠ u≡ AL╠ record≤ iε thσ systeφ witΦ thi≤ convention║ ì titlσ goe≤ int∩ Address1¼ whilσ thσ addres≤ tha⌠ woulΣ havσ occupieΣ ì Address▒ anΣ Address▓ no≈ goe≤ int∩ Address2. Froφ thi≤ optioε yo⌡ caε makσ ß selectioε oµ labe∞ size«á Currently¼ thesσ ì fourteeε arσ supported: [Label 1] [Standard, 3 1/2" by 15/16", 1 across ] [ Metric equivalent: 89 X 24mm ] [Label 2] [Rolodex[TM], 4" by 2 1/8", 1 across ] [ Metric equivalent: 102 X 54mm ] [Label 3] [Rolodex[TM], 5" by 3", 1 across ] [ Metric equivalent: 127 X 75mm ] [Label 4] [Label, 4" by 1 7/16", 1 across ] [ Metric equivalent: 102 X 37mm ] [Label 5] [Standard, 3 1/2" by 15/16", 2 across ] [Label 6] [Standard, 3 1/2" by 15/16", 3 across ] [Label 7] [Standard, 3 1/2" by 15/16", 4 across ] [Label 8] [Cheshire, 3 2/10 by 11/12", 3 across ] è [Label 9] [Cheshire, 3 2/10 by 11/12", 4 across ] [Label 10] [Envelope, 3 1/2" by 1 1/8", 1 across ] Similar to Label 1, but with a 6th line added to accommodate Title, if any. [Label 11] [Standard, 3 1/2" by 15/16", 1 across ] [same as Label1, Company/Add1 reversed] [Label 12] [LABEL12 = Rediform [TM] Continuous Index Cards, 4" by 7"] Stock number: 6731 [Label 13] [LABEL13 = 4" by 3", 1 across [Label 14] [Standard, 3 1/2" by 1 1/8", 1 across ] Similar to Label 1, but with a 6th line added and with phone number on line 6 The envelope option will assign a left margin of 35 characters, while ì prompting you for the number of lines you want the printer to feed before ì and after the label. Note on Laser Printer Labels: If you wish to use a laser printer for labels, then the following ì 'automatic sheet fed' labels have been field tested with this program: Brand: Mfg. No: Sheets: Labels per sheet: Avery [TM] 5161, 1" by 4" 100 sheets 20 When you use these labels, observe that the manufacturer identifies these ì as 1" by 4". In order, however, for this program to address these labels, ì you must select Label 5: [Label 5] [Standard, 3 1/2" by 15/16", 2 across ] The difference in these measurements is attributable to Avery [TM] counting ì the space between the labels as part of their label surface. Make sure, ì also, that you set the laser printer for 60 lines per page, not 66. ============== | OPTION 9: | ============== 9) 3rd-Class Bulk Mail Sort è Thi≤á optioε ha≤ it≤ owε Hel≡ screeε anΣ wil∞ perforφ ß thirΣ clas≤ ì bulδ mai∞ sor⌠ froφ you≥ database«á Additionally¼ yo⌡ caε appl∙ ì selectioε criteriß agains⌠ you≥ filσ oµ client≤ fo≥ thi≤ sort. ============== | OPTION A: | ============== A) Set Left Margin for Labels With this selection, you can indicate the leftmost margin for your labels. ============== | OPTION B: | ============== "B) Create return address labels" This option will print an unlimited number of copies of one label and is ì intended for your use as a return address label. It presumes that you have ì entered a record for yourself in the Client file and that you have just ì left that record in the Client Get screen. Note: Regardless of the label selection you make on selection "8) Size of ì Label", this option will print only ONE across. ============== | OPTION C: | ============== C) Drop the company By default, all company names are included whenever you print labels or ì output data to a merge file. If you elect to drop the company name or ì first/last name, then the labels will print out accordingly. ============== | OPTION D: | ============== D) Select Printer Port From this menu, you define on which of these printer ports are outputted ì the labels: è LPT1 LPT2 LPT3 COM1 COM2 Whatever printer port you select, this selection is independent of the ì printer used in the reports menu. ============== | OPTION E: | ============== "E) Assign text name" At this option you enter the name of the text file that this program ì assigns when option 7 is toggled: "[send to Text file]" Observσ tha⌠ yo⌡ assigε aε extension¼ iµ any« Iµ yo⌡ wan⌠ t∩ senΣ t∩ ì VIEW.TXT¼ theε yo⌡ woulΣ enter║ VIEW.TXT ============== | OPTION F: | ============== "F) Insert Title" Thi≤á featurσ wil∞ inser⌠ thσ Titlσ yo⌡ havσ entereΣ int∩ thσ Clien⌠á File¼ ì iµ any¼ int∩ label≤ 2¼ 3¼ 4¼ 10¼ o≥ 13¼ oncσ s∩ selected.